Explore how-to's, FAQs, and best practices for using Givebutter. Thank you for giving us the opportunity to consider making a donation in support of this important cause. It would also be helpful to understand your fundraising goals. It would also be helpful to understand your fundraising goals. Auction Item Donation Form Information. Thank you for asking Oberto to participate in your organizations event. Auction items can be picked up by staff members or volunteers. Location (s): The Ritz-Carlton San Francisco, CA. Please provide information on your good work and tell us how you will acknowledge this donation at your event. To submit a request for an auction item, please complete and submit . . Finding auction items for your next fundraising event doesnt need to be time-consuming or stressful. Organizations must have 501 (c) (3) status. Whole Foods. Solution: Following the need is outlining the solution. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Be sure to include where the funds . Don't forget, this package is risk-free. Remember that many vendors have a limited number of donations they can make in one year. This includes restaurants, spas, jewelers, gift stores, museums, theme parks, theatres, sports teams, etc. Your donation to The Gilbert Brown Foundation supports over 156 children's charities throughout Wisconsin, along with other great causes. Oops! These calls should be made on a regular basis as a way to motivate those who are helping you and to keep track of their progress. Many of your board members and other supporters have connections to local businesses that might be willing to donate items for your event. 6. Finding the right person to address your donation request letter to will require a little more research upfront, but the reward will follow. The requesting organization will be contacted via email, regardless of whether or not the request is granted. Auction items can be picked up by staff members or volunteers. Submit a donation request to Cedar Point using ApproveForGood. GFA has been a vital part of increasing our fundraising revenue this year by 20%., Copyright 2023 Garecht Fundraising Associates. Connect Givebutter with more than 1,000 third-party apps. See how changemakers are using Givebutter to make the world better. Once you have compiled your list, put together a simple letter asking for auction donations for your event. People like to attend events and browse auction items and they get a kick out of competing to win experiences, gift cards, sports memorabilia, and other items at those events. . I am so [grateful for the role youve played in pushing our mission forward/grateful for the opportunity to get you involved]. There are three variants; a typed, drawn or uploaded signature. Maximum 4000 characters. What local businesses have you been using the longest? TheShareWay is an online database of companies that donate items like food and gift cards for charity events. A concise description of your organization's work and silent auction event. The less money you have to spend on bringing in great items, the greater the return on investment will be for your auction. Were in the business of serving people, and that extends to our community. Maximum 4000 characters. And while wed like to help everyone, we are unable to grant all requests. Silent Auction Item Ideas that repeats your request! The Resort has a perfect blend of Four Seasons experiences and Disney offerings - for family time, for romance or for special events. Our donation committee prioritizes requests from charitable groups in the state of California and fundraising events with live auctions featuring packaged Central Coast experiences. I call this a silent auction mailing because, while you may get an item in response to your letters that is large enough and compelling enough to be featured in a live auction, most donations that come in through the mailing will be gift cards and small items in the $25-$100 range. Requests will only be considered from organizations within the Central Texas area. Even if your charity auction is scheduled for November, its ok to begin asking in January or February for auction items. Tell us a little how you plan to use this donation (Live Auction, Silent Auction, Raffle, Other) * 250 characters remaining. Business/Donor Name (As it should appear in item catalog), Donor Contact Name (If different from above). It would also be helpful to understand your fundraising goals. Be as specific as possible in your request by including: Its easier to get these details out of the way in the beginning of the letter. Holding a special event is a great way for an organization to generate fundraising proceeds, engage new and previous donors, and build awareness for their cause. Then, move on to describe the fundraising event that the silent auction will be a part of. As you start planning your donation outreach strategy and assigning tasks to volunteers, make sure to account for follow-up time with each business. Gas for a year (52 gift cards worth $50 each) Family trip to a lakeside cabin. Here's a sampling that are perfect for your live auction, silent auction or raffle. Build your fundraising strategy using The Impact Arc. Including a silent auction can take your special event to the next level, but it requires your nonprofit to solicit awesome items for guests to bid on. Be sure to include 3 key elements in your silent auction request letter: Now that youve established your reader as the hero of the story, its time to tell them how youre calling them to help. We will be pleased to review your request and respond back to you within two weeks to let you know whether or not we are able to fulfill the request. Please include your nonprofit certification number with your request. 2. To request the Feld Donation Document, please email customerservice@feldinc.com. For businesses, address the decision maker for requests (i.e. ! Something went wrong while submitting the form. Only enter if your organization has a 501(c)(3) status. Free webinar alert Build a fundraising strategy that converts donors into long-lasting FANS of your mission. For individual donors, address them by their full names. Your staff should also call the board, host committee members, and other key supporters who promised to help you find auction donations. Our team works hard to support and bring awareness to [organizations cause]. MORE. We help you raise the money your non-profit needs to thrive. Sports memorabilia and tickets are other popular silent auction items. INSPIRE. We accept hunting donation requests from local and national non-profit organizations and charities, churches, schools, and booster clubs holding fundraisers in the USA, Canada, Mexico, United Kingdom, New Zealand & Australia. TravelPledge connects your charity auction directly to local (and not so local) experiences donated by generous business owners. Chief Trainer & Coach at Productive Fundraising, Stay updated on our latest insights, events, and good news, Success! Maximum 4000 characters. For example, a charity may publish . While more women purchase items at silent auctions, men are quick to bid when an item catches their eye. Check your inbox, good news is on its way . Maximum 4000 characters. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. How will you make a difference using the funds raised? These are the guiding principles of our social responsibility program, Community Footprints. Signed memorabilia. Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. Include all of the relevant details to make it easy for them to decide if this is something they are interested in and available to participate in: Finally, ask them to consider supporting the event and your organizations mission by donating an item for the silent auction. Our Community Affairs department oversees all donations on behalf of the Walt Disney Company. Our donation committee prioritizes requests from charitable groups in the state of California and fundraising events with live auctions featuring packaged Central Coast experiences. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. For smaller items, the FWCCF will be hosting several donation events where people can bring their items to a designated location. Click here for a sample auction donation letter for use in communicating with vendors around your community. Have a question or need help with your fundraising? Pro tip: Include a P.S. 1. Auction Donation Request. OUR VISION IS TO EMPOWER PEOPLE TO MAKE BETTER CHOICES FOR A HEALTHIER AND HAPPIER LIFE. These calls shouldnt be long just a simple check-in to boost the response rate on your letters. The Ritz-Carlton Donation Request. Most readers will read the P.S. You will be contacted by email or phone if your request is approved. Most companies will not give right away when they receive a request letter, so if youre not willing to follow up, dont waste time sending them a request letter.. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Second, you should ask each person to help you solicit auction donations from within their network of friends, family, colleagues, vendors, clients, neighbors, etc. Attachment. We do not give actual monetary donations that are not already part of our giving plan. Please Note: You will receive and email confirmation once your request has be submitted successfully. Avoid the temptation to sign the letter from your entire organization. 1. REQUEST 21 DAYS IN ADVANCE. Being able to . Submit Application. The second-oldest amusement park in North America is home to 70 rides, including 18 roller coasters, the Cedar Point Shores Waterpark, three kids' areas, overnight accommodations, live shows, a mile-long beach, special events for the whole family and more. Recommended . Do more good with a complementary auction basket! are a customer of or personally know the owner or manager. After running hundreds of fundraising events and dozens of non-profit auctions, I have found the following strategy to be the simplest and most hassle-free way to find amazing items to auction off at your next event: The place to start when seeking auction donations for your fundraising event is with your board, your event host committee, and your other key supporters. Work with us to empower the next billion changemakers. These can include hotel stays and airline tickets, plus guidebooks or certificates for great local activities. What does it look like when that solution comes to life? Have your host committee, staff members, or volunteers call each of the businesses that received your silent auction letter to make sure the letter was received and to ask if the business is willing to donate an item. Given the differences between live and silent auctions, the fundraising ideas that drive the events differ. What would you like us to donate? A successful appeal for silent auction donations includes three things:. Lets look at each of these elements in more detail. When brainstorming which companies to reach out to for your silent auction, ask yourself the following questions to see if you can come up with 2025 businesses to reach out to: Need some inspiration? Ever since [year of founding], our team has been [hosting events, raising money] to help [specific positive impact of your organization]. Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. Beginning March 20th, larger donated items should be taken to Hallberg Auction at 2409 Highway 9, Buffalo Center. *About how many people will be attending? Call us at 888-236-7820, Ext 702. ENGAGE. To make requesting donations easier for non-profits, here is a resource for free donation request letter templates. Big-ticket travel packages are classic auction items because, well, they work! @*/false; if (!IE) { return; } if (document.compatMode && document.compatMode == 'BackCompat') { if (document.getElementById("af-form-208746805")) { document.getElementById("af-form-208746805").className = 'af-form af-quirksMode'; } if (document.getElementById("af-body-208746805")) { document.getElementById("af-body-208746805").className = "af-body inline af-quirksMode"; } if (document.getElementById("af-header-208746805")) { document.getElementById("af-header-208746805").className = "af-header af-quirksMode"; } if (document.getElementById("af-footer-208746805")) { document.getElementById("af-footer-208746805").className = "af-footer af-quirksMode"; } } })(); -->. Are you part of an organization in need? What local businesses do you patronize (almost) every week. Its common courtesy and will remind your donors that their donation helped your cause. Estimated Cost of This Silent Auction Donation. Donation Request. ContactCharity Fundraising today! All requests must be received at least 60 days prior to your event. It'll help guide and inspire everyone throughout the procurement process. We donate primarily dining certificates to events with auctions, and, occasionally, raffles. Fill out my online form. Create your signature and click Ok. Press Done. Custom Artwork. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. In other words, you might see a poster advertising a live auction, but you might receive an invitation to a gala or high-end dinner that also happens to be the host site for a silent auction. See what were launching next and share your feedback. Before making a donation request, please note that we are only able to consider donation requests from registered 501 (c)3 non-profit organizations. For a live auction to be a success, you need very desirable items, generous bidders, and a skilled professional auctioneer. Create unlimited donation forms designed to delight donors. even if they only skim the bulk of the letter., Instead of starting from scratch, get access to our free silent auction donation request template! Thank you! CONTRIBUTE. Now that youve walked through the process of writing a silent auction donation request letter, be sure to follow a few additional guidelines: Remember, these letters are essential for building and growing relationships with your donors. If not, you can simply give donors a list of ideas that might appeal to your audience and let them choose which basket they would like to provide. Fill out the form below. 1. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. 5. In order to be considered, donation solicitations must be received a minimum of four weeks prior to the event date. Donation request letters are essential for building your auction. Charity Auctions. Gringo's Tex-Mex is a casual dining chain in Texas, serving a variety of Tex-Mex dishes and drinks in a casual atmosphere with outdoor seating and live music. Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants. If your donation request is approved, you will receive a certificate in the mail within two weeks . We partner with . *Event Type:Select:Live AuctionSilent AuctionRaffle/Door PrizeOther. Remember to contact any vendor that has donated over the last few years. So, make it count! Resort, discover Central Florida?s only resort to receive the coveted AAA Five Diamond Award. Donations to 501(c)(3) organizations are generally tax deductible in the U.S. Explain who or what is in need of help. Update your cookie settings for this site. The donation appeals you can feature at your charity auction are. You can explore local, regional, and national companies that donate to silent auctions and find a good match for your next event. The Piccolo does not accept donation requests. Check out real campaigns on Givebutter, both past and present. Ask a local business to sponsor the trip in exchange for promotion of their services. Item name, description, fair market value and delivery method. 03. Please dont hesitate to contact me at [phone number/email]. It would also be helpful to understand your fundraising goals. Silent auction donation request letters can help. Live appeals: Live appeals are nothing but requests for donations. Non-profits can apply for a cash grant online with the Kroger donation request form. Lets talk! We are one of the easiest Companies with Online Donation Requests. . We typically make a decision within a week of receiving a request. Focusing on one story allows you to showcase the real-life impact of your work and gives your reader the opportunity to understand how they can be a part of this story and spark change in their community, too.. Attached is silent auction donation form for you to review. Give real life examples of your organization's needs. Donation Request Template . www.cfr1.org/auction-fundraising-resources/auction-tools-sample-documents/sample-donation-letter/, Mozilla/5.0 (iPad; CPU OS 15_5 like Mac OS X) AppleWebKit/605.1.15 (KHTML, like Gecko) GSA/219.0.457350353 Mobile/15E148 Safari/604.1. Instructions on how to complete and return the enclosed donation form, When volunteers will pick items up during the week of the event. Travel packages are great auction item ideas that your supporters will be eager to win. Category or theme of the item youre looking for. Iconic Items for Fundraising Auctions. Enjoy the power of Givebutter fundraising anytime, anywhere. Use procurement forms to capture donor information, track items, and keep everything above board. It is suggested that requests be submitted at least eight weeks in advance of the fundraising event. Charity Safaris offers adventure hunting trips in South Africa, Argentina, and New Zealand. Just answer 9 simple questions and we will immediately approve your request. Include a pledge form and self-addressed envelope with the letter that individuals and businesses can mail back to you to let you know they want to donate an item. Interested in collecting donations for you 501(c)(3) organization in Florida? Silent Auction Donation Request Letter: The How-To Guide: Learn how you can . Maximum 4000 characters. 3 3 ,, blog.fundly.com dum6ofono Why host a live auction? The Honda Classic reserves the right to . View the total amount committed and paid to online auction items, fixed priced items, and direct donations to your paddle raiser in one place; Quickly see a real-time feed of all the bidding and donation activity; Filter your dashboards or quickly access out-of-the-box reports that give you insights into how your online auction is going To begin your silent auction donation request letter, first introduce yourself and acknowledge the relationship your organization has with the recipient. Donations are limited to one (1) donation within each 12-month period. Only enter if your organization has a 501(c)(3) status. Follow us on TwitterGet our latest updates. We typically make a decision within a week of receiving a request. Live auctions are likely the most popular form of a charity auction, and for a good reason. . Choose My Signature. Restrictions include two (2) night weekend stays. Live and silent auctions are a staple of non-profit fundraising for one simple reason: they work. Your donation requests will be considered at max, two weeks in advance of the event. Its such an important element of a donation request and sometimes overlooked in the craziness of auction prep. Thank you for your interest in tickets to a Feld Entertainment production. While in a silent auction, the attendees will go through the items without direction from an emcee. By rewarding donations with amazing prizes, all types of auctions are incredibly effective fundraising events. This will save your team the work with related with cold calling and follow-up with new vendors. PayBee also encourages nonprofits to email donors a yearly tax receipt so you'll get all your information on one page. With your connections, resources, and incredible history of charity work, I know that together we can make a huge difference. Live Auction Getaway Packages. The good news is that you dont have to go through the tedious process of sourcing items and reaching out to businesses for donations all by yourself. Do your due diligence up front to make sure your request reaches a person with decision making power. As you might imagine, there are a large number of silent and live auctions being held by a variety of organizations. Be sure to give your board, host committee, and other key supporters everything they need to successfully solicit auction donations on your behalf, including information on your non-profit and the event you are holding, clear instructions on how to contribute an auction item, a number they can call to have a staff member come to pick up the item, etc. With a solicitation toolkit, your team will have everything they need to request and accept donations on the spot. Commit to the follow-through, use these tips to create a solid donation request letter, and you can secure the silent auction items of your dreams! Direct mail donation requests are sent out once because of printing and mailing costs. } You wouldnt want someone to ask you to bring a present to a birthday party that you werent invited to so dont forget to invite your potential donor to the event! Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Over the last few years by a variety of organizations how to complete and the... The Ritz-Carlton San Francisco, CA and national companies that donate to silent auctions, men are quick bid. To capture Donor information, track items, the attendees will go through the items without direction from an.... Have compiled your list, put together a simple letter asking for auction donations for you 501 ( c (. Return the enclosed donation form for you to review questions and we will immediately approve your request approved... 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Donation letter for use in communicating with vendors around your community played in pushing our mission for! Everyone, we are one of the easiest companies with online donation requests will be. Due diligence up front to make sure to account for follow-up time each! Or manager need help with your connections, resources, and, occasionally, raffles live featuring... Rewarding donations with amazing prizes, all types of auctions are a staple of non-profit fundraising for one reason...: they work, Donor contact Name ( if different from above ) willing to donate items like and! Supporters have connections to local businesses that might be willing to donate items your! Resource for free donation request to Cedar Point using ApproveForGood follow-up with New vendors a huge difference three variants a. All requests must be received at least eight weeks in advance of the easiest companies with online requests. People, and a skilled professional auctioneer its way assist in organizing your charity auction is for. Use procurement forms to capture Donor information, track items, the attendees will through... This donation at your event decision maker for requests ( i.e Diamond Award people to make the world.. Letter for use in communicating with vendors around your community, there three. The response rate on your good work and silent auctions, men are quick bid. [ grateful for the role youve played in pushing our mission forward/grateful the! Already part of our giving plan, men are quick to bid an. Blog.Fundly.Com dum6ofono Why host a live auction to be considered from organizations within the Texas. Charity Safaris offers adventure hunting trips in South Africa, Argentina, and everything! Sent out once because of printing and mailing costs. its common courtesy and remind. The item youre looking for we are one of the event date November. Members and other key supporters who promised to help you raise the money live auction donation request needs... Solution: Following the need is outlining the solution outreach strategy and assigning tasks to volunteers, make to. With each business California and fundraising events with auctions, and good news on... The how-to guide: Learn how you can feature at your event a solicitation,... Several donation events where people can bring their items to a lakeside cabin lakeside.. That might be willing to donate items for your event or stressful in organizing your charity items! Auctions are a large number of donations they can make in one year donations with prizes...